Finance Manager (01 position)
Reports to: Team leader
Job Summary: The Finance Manager will be responsible for overseeing daily financial activities of cash management, budgeting, enforcing financial rules and procedures, processing accounting transactions, providing updates on project expenditures, and participating in the preparation of periodic financial reports. S/he will maintain finance files as required by the donor, responsible for the expenditure-tracking database, conducts monitoring meetings, provides training to the District Accounts Assistants, oversight and support for the preparation of reports and documentation required, conducts spot checks to ensure that project expenses are being tracked correctly; develops materials to facilitate compliance; reviews fiscal and performance activities to ensure compliance with statutory and contract requirements.
Key duties and responsibilities
- Overseeing management and compliance of the contract in line with financial requirements for USAID, the Prime (Education Development Center), World Education, Inc. (WEI) and laws of the Ugandan operations, grants management government
- Overseeing implementation of finance, administration policies and procedures for the program
- Supporting HR functions for MDMS USAID ICYD Activity team
- Supporting and supervise staff to carry out day-to-day finance and administrative functions
- Ensuring complete documentation, stewardship and accountability of financial transactions
- Ensuring budgets and forecasts are prepared and submitted on time
- Ensuring a robust budgeting, financial management, and tracking system is in place for strong financial accountability
- Supporting and mentor financial support staff at the district level to ensure compliance with financial controls and operational systems
- Ensuring an integrated approach to programming through regular, accurate and timely financial information sharing with the project management team and project staff for decision- making.
- Reviewing and ensure an up to date USAID ICYD Activity fixed asset register is maintained
- Ensuring Field Link queries are resolved for both MDMS main office and field team
- Support in preparation of Expenditure report per set deadlines
- Ensuring integrity of the accounting systems by conducting constant review and evaluation of internal accounting and control procedures and coordinating responses to audit recommendations including development of corrective systems or procedures as they relate to USAID/Uganda accounting division
- Ensuring timely payment of community volunteers
- Ensuring the money spent are in line with approved budget lines
- Supporting the MDMS Board of Directors in drafting new financial policies
- Lead the Finance team to conduct the statutory annual Audits
- Ensuring that all financial documents are archived and maintained in a safe and secure manner for the time periods
Job requirements:
- At least Bachelor’s degree in Finance and accounting. A post graduate diploma in a professional courses or a Master’s degree in Business Administration/Finance or the equivalent is an added advantage
- Experience in using QuickBooks accounting package and excel
- Experience in budgeting for large donor funded projects
- A 5 years’ experience in managing PEPFAR funded projects
Submission of application:
Hand deliver your application letter together with relevant academic documents, photocopy of national ID, an updated CV indicating 3 recognized referees, their addresses and functioning telephone contacts. The deadline for the submission of the application is 6th November 2021
The Applications should be addressed to:
The Diocesan Health Coordinator Masaka Diocese
P.O. Box 14 Masaka-Uganda
Tel: +256 786 814912
ONLY SHORTLISTED CANDIDATES SHALL BE CONTACTED FOR INTERVIEWS